Physical Disabilities

Documentation Guidelines for Physical Disabilities

Physical Disabilities are grouped into five categories according to the affected organ or body system:

  • Neurological
  • Musculoskeletal
  • Visual
  • Auditory
  • Miscellaneous (diabetes, asthma, Crohn’s disease, etc.)

Functional impairment may include mobility, manual dexterity, information retrieval, communication, and endurance.

Documentation for a physical disability must be on letterhead from a qualified professional and/or treating physician, who has NO personal relationship with the individual being evaluated, and must have been written within the past 12 months. Documentation should include:

  • History of the disorder including onset, severity, consistency, and pervasiveness
  • Diagnosis of the disability
  • Listing and results of tests used to support current diagnosis
  • A description of the current functional limitations presented by the student in an academic environment (may include mobility, manual dexterity, information retrieval, communication, and endurance
  • Medications (if any) currently prescribed and/or used to treat the disability, with potential side effects of the medication
  • Recommendations for academic accommodations thought to aid the student in compensation, including assistive devices and/or adaptive technology, and why recommended
  • Signature of the qualified professional/treating physician including professional credentials and date on which the diagnostic statement was written