Accessing Inclement Weather
Students and employees may access the most up-to-date weather information on delayed starts, campus closures, or early dismissals in the following manners:
College Phone: (828) 448-3500
(please use this first)
- WPCC Messaging Service: Download/Set-Up the V-Alert app
Decision Making Process
The College (including classes and activities) will be closed only by the president of the college or by an administrative designee.
Our weather calls during winter storms will more closely resemble cancellation decisions made by local business and industry than decisions made by the local school system; however, decisions made by the local school system will be taken into consideration. As a general rule, we will wait until frozen precipitation hits, begins to stick, and is predicted to sufficiently accumulate before delaying and/or canceling classes. In very few cases (such as 100% probability of heavy accumulation and forecast time beginning well before 8 a.m.), we will make cancellation announcements the evening before a storm hits.
Inclement Weather Class Make-up Procedure
In accordance with numbered memo (CC11-001) from NCCCS, WPCC is obligated to deliver the instruction for which students pay tuition and fees. Curriculum classes that are missed or not held for any reason, including inclement weather, should be rescheduled as soon as possible.
If it is not possible to reschedule the course, the instruction may be made up by other alternatives including extra assignments such as Moodle assignments, etc. In some instances, but not limited to, the college may choose to add additional minutes to the current class schedule, utilize student breaks as instructional make-up days, or extend the length of the semester in order to meet instructional guidelines.
In all circumstances, the college must be able to document how any instructional time that was not rescheduled was made up in order for the class hours to be reported for budget FTE reimbursement.
No announcement means we will operate on a normal schedule.
Announcements on closings and delays by the college will be made before 6:00 a.m. for morning classes and before 1:00 p.m. for evening classes. If a weather event happens after 1:00 p.m. a decision will be made as soon as possible.
When the college closes due to inclement weather, employees are not expected to report to work, unless specifically required to by their supervisor for the purpose of assisting with snow removal or other critical functions.
Non-exempt staff employees (i.e., maintenance, environmental services, security, etc.) who are required to work and perform snow removal and/or other critical functions during a delayed start, campus closure, or early dismissal will be given compensatory time-off at the rate of one (1) hour for each hour of work performed during that workweek, even though the total hours worked that week may be less than forty (40) hours in that workweek-meaning seven (7) consecutive days beginning Saturday and ending Friday.
Non-exempt staff employees who are required to work in excess of forty (40) hours during the workweek- meaning seven (7) consecutive days beginning Saturday and ending Friday, will be granted compensatory time-off at the rate of one and one-half hours for each overtime hour worked.
We attempt to make every effort to close the campus for faculty and staff but there may be an occasion staff may be required to report to work while faculty and students are not.
When a late opening is announced due to weather, all classes and activities scheduled prior to the announced opening time are cancelled. Students are not expected to arrive on campus until the posted opening time. The class schedule resumes at the posted opening time and students should go to whatever class they would normally be in at the time the College opens. For example, in a situation where a late opening is announced for 10:00 a.m. on a particular day:
- A class scheduled to begin at 9 a.m. and end at 9:50 a.m. on that day would not meet.
- A class scheduled to begin at 9 a.m. and end at 10:20 a.m. would meet for 20 minutes (10 to 10:20 a.m.)
- A class scheduled to begin at 10 a.m. and end at 10:50 a.m. would meet for the regularly scheduled 50 minutes.
- A class scheduled to begin at 9 a.m. and end at 11:50 a.m. would meet from 10 to 11:50.
Staff, except those that are required to arrive earlier for assisting with snow removal or other critical functions, are expected to report to work at the delayed start time as posted; however, there may be occasions where all staff will be required to report to work even if faculty and students are not.
When the college declares an early dismissal due to inclement weather, an administrative designee will make the announcement through the standard communication processes. Employees are free to leave work, unless specifically required to stay by the supervisor for the purpose of assisting with snow removal or other critical functions.
Specific inclement weather policies for clinical and other off-campus work experiences have been developed and may be obtained from program directors (i.e. prison classes, BLET, Nursing clinical, continuing education, Saturday classes, etc.).
Employees Who Do Not Report to Work during Inclement Weather
If the college is open, employees are expected to report to work. However, each employee must observe weather conditions in his or her area and determine whether it is unduly hazardous to attempt to drive to work when weather conditions are severe. WE DO NOT EXPECT ANYONE TO TAKE UNREASONABLE RISK WHILE ATTEMPTING TO DRIVE TO WORK.
However, employees will be charged leave when they fail to report as scheduled if classes are held as usual or for a shortened schedule as announced. Accrued compensatory time (comp time) may also be used to cover periods of absence due to inclement weather.
Pay During Delayed Starts, Campus Closures, and/or Early Dismissals
When the college is officially delayed, closed, or dismissed early due to inclement weather, full-time employees will receive their regular rate of pay for their regular scheduled hours not worked. The employee shall not be charged leave for time lost due to the inclement weather, nor will their leave earned be affected. However, certain employees specifically required to work by their supervisor for the purpose of assisting with snow removal or other critical functions may be charged leave for late reporting or failure to report to work when required by their supervisor.
Employees On Approved Leaves Of Absence
Closings or delays for inclement weather do not affect the status of employees on FMLA, Shared Leave, Educational Leave, Civil Leave, Military Leave or Leave without Pay. Employees who are on previously scheduled annual (vacation) leave or who are experiencing a short-term illness and using sick leave will not be charged leave when the campus is closed due to inclement weather.
Recording Time Off Due To Inclement Weather
Time off due to weather closing or delays cannot be counted as work time on your time sheet for non-exempt employees. For example, if the college is closed for one day (equivalent to 8 hours), those eight (8) hours not working cannot be counted as hours worked, or used as credit toward compensatory time (comp-time). Compensatory time is based on hours worked over forty (40) that week. Campus closures are not counted as work days since the employee was not physically at work performing the job.
Approved By Senior Staff, January 17, 2017
Revised By Senior Staff, December 04, 2017