Procedure

1. Club Advisors or designee are responsible for collecting funds and bringing to the Business Office to deposit in accordance with Policy 06.02.050 – Daily Deposits by the end of the business day in which it was collected. The Club Deposit Form will be used with all deposits and given to the Cashier. The Cashier will verify the deposit and prepare a receipt.
2. The College will not accept checks without a preprinted name and address (starter or counter checks) or checks with an expiration date (credit card account checks).
3. Club Advisors or designees must verify that cash is available prior to spending.
4. Expenses:
   1. 1. When making purchases, a Supplies & Materials Requisition Form must be completed and approved with the Advisors signature.  The requisition will then be submitted to Purchasing for a Purchase Order.
      2. Reimbursements to an individual should be prepared on a Club Request for Payment form, attach all documentation, obtain appropriate approvals, and submit to the Business Office
5. Payments:
   1. 1. Once items have been received, the appropriate documentation (receiving and/or invoice) will be forwarded to Accounts Payable for payment.
      2. Once Club Request for Payment has been approved it will be processed for payment.

Revised/Updated: