Policy

I. GENERAL POLICY
The College will retain and destroy records in accordance with this Policy and the approved Record Retention and Disposition Schedule (“the Schedule”) for community colleges adopted by the North Carolina Department of Cultural Resources and the North Carolina Department of Community Colleges.

II. NORTH CAROLINA PUBLIC RECORDS ACT
Unless otherwise exempt by law, all records made or received regarding the transaction of public business are public records pursuant to the North Carolina Public Records Act, as defined by the North Carolina Public Records Act, N.C.G.S. § 132-1 et seq. Records may not be deleted or otherwise disposed of except in accordance with the Schedule. The content of the record determines its retention requirement.

III. RECORDS INQUIRIES
Inquiries regarding the College’s records should be directed to the Public Information Officer.

VI. LITIGATION HOLD
A litigation hold is a directive not to destroy records which might be relevant to a pending or imminent legal proceeding. The President may establish a committee to oversee and monitor litigation holds; this committee may contain a member of the Information Technology Services Department (“ITS”), the College’s legal counsel and a member of the Administrative Team. In the case of a litigation hold, the committee shall direct employees and the ITS Department, as necessary, to suspend the normal retention procedure for all related records.

Adopted:
Legal Reference: N.C.G.S. §§ 121-5; 132-1 et seq;
Cross Reference:
Policy 03.04.010 – Personnel Records.
Policy 05.04.030 – Students Records – FERPA.
Policy 07.01.030 – Electronic Records Retention.