Procedure

Preparation and Submission

 The approximate timeline for annual college budget planning is outlined below:

County Budget:

• February: The County budget recommendation is prepared
• March: the County budget recommendation is presented to the Trustees for approval.
• Upon approval the County budget recommendation is presented to the Burke County Commissioners for consideration.
• June: Burke County Commissioners shall approve a County Budget which will include the funds to be appropriated to the College.

State Budget:

• March/April: Budget Planning packets are sent to the Deans/Department Heads/Coordinators of the academic programs, Directors of administrative units, and the Dean of Workforce Development and any other individuals that manage a state funded budget department/unit.
• May: All budget planning documents are compiled to a single preliminary state budget.
• June: Vice Presidents of the college discuss, evaluate, and modify budget as necessary to meet the state budget projections based on the NC Community College system office, current budget policies in legislative review, and current full-time equivalent numbers for enrollment and calculated for budgeted full-time equivalent (which is the higher of the current year numbers or the average of the past two years).
• Upon an approved State Budget and/or other legislation

Institutional Budget:

• June: The Chief Financial Officer will work with the appropriate person(s) to develop the upcoming budget such as Director of Financial Aid for scholarships and financial assistance programs, Bookstore Manager for the Book Cellar budget, etc. for each of the institutional funds.

The Board, through the Chief Financial Officer, shall submit its proposed budget to the State Board in the format established in N.C.G.S. § 115D-54(b) on such date as determined by the State Board.  The Board, through the Chief Financial Officer, shall also submit to the Burke County Commissioners for their approval that portion of the budget within the Commissioners’ authority as established in N.C.G.S. § 115D-55(a).

Upon final approval by the State Board and Commissioners, the Board shall adopt its final budget.  In the event that the final budget has not been adopted by the new fiscal year beginning on July 1, the Board, pursuant to N.C.G.S. § 115D-57, hereby authorizes the President to pay salaries and the College’s other ordinary operating expenses for the interval between the beginning of the new fiscal year and the adoption of the new budget.

Budget Amendments and Budget Transfers

 For budget transfers within fund sources, the Chief Financial Officer will make budget adjustments as needed to stay within budget or transfer to another program after consulting with the appropriate Vice President, Dean, or Director as needed.

Other budget adjustments may be needed for state allocations or special projects, or reversions. Institutional budgets may be adjusted for new grant or other funding opportunities.

The President, or designee, shall report state funded budget amendments to the Board at the next regular Board meeting.  The Board hereby delegates to the President the authority to make inter-budget transfers as authorized in N.C.G.S. § 115D-58(c).

Revised/Updated: