Procedure

An electronic signature is considered valid when the following is met:

Campus Network Username and Password

• Institution provides student or employee with a unique username
• Student or employee sets his or her own password
• Student or employee logs into the campus network and secure site using both the username and the password

External Software (such as DocuSign or E-Trieve) Username and Password

• Institution provides student or employee with a unique username
• Student or employee sets his or her own password
• Student or employee logs using both the username and the password

College user accounts are to be used solely by the student or employee assigned to the account.  Users may not allow access to their accounts by other persons, including relatives or friends.  It is the responsibility and obligation of each individual to keep their PIN and their password private so others cannot use their credentials. Once logged in, the student or employee is responsible for any information they provide, update, or remove. Furthermore, users are responsible for logging out of all systems and exercising the necessary precautions when using publicly accessible computers.

All users are responsible for protecting the confidentiality of their account and for adhering to Policy 7.2 – Internet and Network Acceptable Use.