{"id":23607,"date":"2020-01-24T14:58:14","date_gmt":"2020-01-24T19:58:14","guid":{"rendered":"http:\/\/www.wpcc.edu\/policy-manual\/?page_id=23607"},"modified":"2021-10-28T11:30:44","modified_gmt":"2021-10-28T15:30:44","slug":"07-01-030-c-maintenance-of-trustworthy-records","status":"publish","type":"page","link":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/","title":{"rendered":"07.01.030.c &#8211; Maintenance of Trustworthy Records"},"content":{"rendered":"[et_pb_section fb_built=&#8221;1&#8243; fullwidth=&#8221;on&#8221; admin_label=&#8221;section&#8221; _builder_version=&#8221;3.22&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_fullwidth_header title=&#8221;Procedure&#8221; subhead=&#8221;07.01.030.c &#8211; Maintenance of Trustworthy Records&#8221; text_orientation=&#8221;right&#8221; content_max_width=&#8221;none&#8221; _builder_version=&#8221;4.3.2&#8243; title_font_size=&#8221;44px&#8221; subhead_font_size=&#8221;24px&#8221; background_color=&#8221;#346fab&#8221; vertical_offset_tablet=&#8221;0&#8243; horizontal_offset_tablet=&#8221;0&#8243; max_width_tablet=&#8221;50px&#8221; height=&#8221;150px&#8221; max_height=&#8221;150px&#8221; z_index_tablet=&#8221;0&#8243; custom_css_header_container=&#8221;margin-bottom: -140px !important;||margin-right: 20px !important;&#8221; title_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; title_text_shadow_vertical_length_tablet=&#8221;0px&#8221; title_text_shadow_blur_strength_tablet=&#8221;1px&#8221; content_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; content_text_shadow_vertical_length_tablet=&#8221;0px&#8221; content_text_shadow_blur_strength_tablet=&#8221;1px&#8221; subhead_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; subhead_text_shadow_vertical_length_tablet=&#8221;0px&#8221; subhead_text_shadow_blur_strength_tablet=&#8221;1px&#8221; content_link_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; content_link_text_shadow_vertical_length_tablet=&#8221;0px&#8221; content_link_text_shadow_blur_strength_tablet=&#8221;1px&#8221; content_ul_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; content_ul_text_shadow_vertical_length_tablet=&#8221;0px&#8221; content_ul_text_shadow_blur_strength_tablet=&#8221;1px&#8221; content_ol_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; content_ol_text_shadow_vertical_length_tablet=&#8221;0px&#8221; content_ol_text_shadow_blur_strength_tablet=&#8221;1px&#8221; content_quote_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; content_quote_text_shadow_vertical_length_tablet=&#8221;0px&#8221; content_quote_text_shadow_blur_strength_tablet=&#8221;1px&#8221; button_one_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; button_one_text_shadow_vertical_length_tablet=&#8221;0px&#8221; button_one_text_shadow_blur_strength_tablet=&#8221;1px&#8221; button_two_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; button_two_text_shadow_vertical_length_tablet=&#8221;0px&#8221; button_two_text_shadow_blur_strength_tablet=&#8221;1px&#8221; box_shadow_horizontal_tablet=&#8221;0px&#8221; box_shadow_vertical_tablet=&#8221;0px&#8221; box_shadow_blur_tablet=&#8221;40px&#8221; box_shadow_spread_tablet=&#8221;0px&#8221; box_shadow_horizontal_image_tablet=&#8221;0px&#8221; box_shadow_vertical_image_tablet=&#8221;0px&#8221; box_shadow_blur_image_tablet=&#8221;40px&#8221; box_shadow_spread_image_tablet=&#8221;0px&#8221; box_shadow_horizontal_button_one_tablet=&#8221;0px&#8221; box_shadow_vertical_button_one_tablet=&#8221;0px&#8221; box_shadow_blur_button_one_tablet=&#8221;40px&#8221; box_shadow_spread_button_one_tablet=&#8221;0px&#8221; box_shadow_horizontal_button_two_tablet=&#8221;0px&#8221; box_shadow_vertical_button_two_tablet=&#8221;0px&#8221; box_shadow_blur_button_two_tablet=&#8221;40px&#8221; box_shadow_spread_button_two_tablet=&#8221;0px&#8221; text_shadow_horizontal_length_tablet=&#8221;0px&#8221; text_shadow_vertical_length_tablet=&#8221;0px&#8221; text_shadow_blur_strength_tablet=&#8221;1px&#8221; saved_tabs=&#8221;all&#8221; global_colors_info=&#8221;{}&#8221; button_one_text_size__hover_enabled=&#8221;off&#8221; button_one_text_size__hover=&#8221;null&#8221; button_two_text_size__hover_enabled=&#8221;off&#8221; button_two_text_size__hover=&#8221;null&#8221; button_one_text_color__hover_enabled=&#8221;off&#8221; button_one_text_color__hover=&#8221;null&#8221; button_two_text_color__hover_enabled=&#8221;off&#8221; button_two_text_color__hover=&#8221;null&#8221; button_one_border_width__hover_enabled=&#8221;off&#8221; button_one_border_width__hover=&#8221;null&#8221; button_two_border_width__hover_enabled=&#8221;off&#8221; button_two_border_width__hover=&#8221;null&#8221; button_one_border_color__hover_enabled=&#8221;off&#8221; button_one_border_color__hover=&#8221;null&#8221; button_two_border_color__hover_enabled=&#8221;off&#8221; button_two_border_color__hover=&#8221;null&#8221; button_one_border_radius__hover_enabled=&#8221;off&#8221; button_one_border_radius__hover=&#8221;null&#8221; button_two_border_radius__hover_enabled=&#8221;off&#8221; button_two_border_radius__hover=&#8221;null&#8221; button_one_letter_spacing__hover_enabled=&#8221;on&#8221; button_one_letter_spacing__hover=&#8221;0&#8243; button_two_letter_spacing__hover_enabled=&#8221;on&#8221; button_two_letter_spacing__hover=&#8221;0&#8243; button_one_bg_color__hover_enabled=&#8221;off&#8221; button_one_bg_color__hover=&#8221;null&#8221; button_two_bg_color__hover_enabled=&#8221;off&#8221; button_two_bg_color__hover=&#8221;null&#8221;]\n<p>\u00a0<\/p>\n<p>\u00a0<\/p>\n<p>\u00a0<\/p>\n<p>\u00a0<\/p>\n[\/et_pb_fullwidth_header][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;section&#8221; _builder_version=&#8221;3.22&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;1_3,2_3&#8243; admin_label=&#8221;row&#8221; _builder_version=&#8221;3.25&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_3&#8243; _builder_version=&#8221;3.0.47&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_sidebar area=&#8221;et_pb_widget_area_98&#8243; _builder_version=&#8221;4.3.2&#8243; vertical_offset_tablet=&#8221;0&#8243; horizontal_offset_tablet=&#8221;0&#8243; z_index_tablet=&#8221;0&#8243; header_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_text_shadow_blur_strength_tablet=&#8221;1px&#8221; body_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; body_text_shadow_vertical_length_tablet=&#8221;0px&#8221; body_text_shadow_blur_strength_tablet=&#8221;1px&#8221; box_shadow_horizontal_tablet=&#8221;0px&#8221; box_shadow_vertical_tablet=&#8221;0px&#8221; box_shadow_blur_tablet=&#8221;40px&#8221; box_shadow_spread_tablet=&#8221;0px&#8221; text_shadow_horizontal_length_tablet=&#8221;0px&#8221; text_shadow_vertical_length_tablet=&#8221;0px&#8221; text_shadow_blur_strength_tablet=&#8221;1px&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_sidebar][\/et_pb_column][et_pb_column type=&#8221;2_3&#8243; _builder_version=&#8221;3.0.47&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.10.5&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; vertical_offset_tablet=&#8221;0&#8243; horizontal_offset_tablet=&#8221;0&#8243; hover_enabled=&#8221;0&#8243; z_index_tablet=&#8221;0&#8243; text_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; text_text_shadow_vertical_length_tablet=&#8221;0px&#8221; text_text_shadow_blur_strength_tablet=&#8221;1px&#8221; link_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; link_text_shadow_vertical_length_tablet=&#8221;0px&#8221; link_text_shadow_blur_strength_tablet=&#8221;1px&#8221; ul_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; ul_text_shadow_vertical_length_tablet=&#8221;0px&#8221; ul_text_shadow_blur_strength_tablet=&#8221;1px&#8221; ol_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; ol_text_shadow_vertical_length_tablet=&#8221;0px&#8221; ol_text_shadow_blur_strength_tablet=&#8221;1px&#8221; quote_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; quote_text_shadow_vertical_length_tablet=&#8221;0px&#8221; quote_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_2_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_2_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_2_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_3_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_3_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_3_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_4_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_4_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_4_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_5_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_5_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_5_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_6_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_6_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_6_text_shadow_blur_strength_tablet=&#8221;1px&#8221; box_shadow_horizontal_tablet=&#8221;0px&#8221; box_shadow_vertical_tablet=&#8221;0px&#8221; box_shadow_blur_tablet=&#8221;40px&#8221; box_shadow_spread_tablet=&#8221;0px&#8221; use_border_color=&#8221;off&#8221; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]\n<p>Four characteristics are necessary for the maintenance of trustworthy electronic records:<\/p>\n<ul>\n<li>Produced by Methods that Ensure Accuracy<\/li>\n<li>Maintained in a Secure Environment<\/li>\n<li>Associated and Linked with Appropriate Metadata<\/li>\n<li>Stored on Media that are Regularly Assessed and Refreshed<\/li>\n<\/ul>\n<h6><strong>Produced by Methods that Ensure Accuracy<\/strong><\/h6>\n<p>All platforms used by the institution to create and manage electronic records, including e-mail clients, social media platforms, and cloud computing platforms, conform with all applicable IT security policies.<\/p>\n<p>Electronic files are saved in formats that comply with DNCR\u2019s File Format Guidelines for Management and Long-Term Retention of Electronic Records. [1] File formats used by the College are identified as standard by DNCR and are well-supported, backwards compatible, and have robust metadata support.<\/p>\n<h6><strong>Maintained in a Secure Environment<\/strong><\/h6>\n<p>Security of the system and the records it holds is maintained in the following ways:<\/p>\n<ul>\n<li>Access rights are managed by the IT department and are assigned by a supervising authority to prevent unauthorized viewing of documents.<\/li>\n<li>Security access rights determine who has access to view confidential and non-confidential information.<\/li>\n<li>Folders with confidential information are restricted, and access rights to confidential data are carefully managed. Confidential material is redacted before it is shared or otherwise made available.<\/li>\n<li>Physical access to computers, disks, and external hard drives is restricted.<\/li>\n<li>All system password and operating procedure manuals are kept in secure storage.<\/li>\n<\/ul>\n<h6><strong>Associated and Linked with Appropriate Metadata<\/strong><\/h6>\n<h6>All records are associated and linked with appropriate metadata which is stored alongside the record.\u00a0 At a minimum metadata retained includes file creator, date created, title (stored as the file name), and e-mail header information if applicable.<\/h6>\n<h6><strong>Stored on Media that are Regularly Assessed and Refreshed<\/strong><\/h6>\n<p>Data is stored on media that are regularly assessed and refreshed.\u00a0 Data is converted to new usable file types as old ones become obsolete. The following steps are taken to ensure the continued accessibility of records kept in electronic formats:<\/p>\n<ul>\n<li>Records may be periodically migrated to new file types, particularly when a new information technology system requires that they be brought forward in order to render the file properly.<\/li>\n<li>Metadata is maintained during transfers and migrations.<\/li>\n<li>Storage media that is on premises are maintained in a manner and in an environment that promotes bit-level preservation. Humidity does not exceed 50% and should not fall below 30%. Room temperature is set between 65\u00b0 F to 75\u00b0 F. The College adheres to the media manufacturer\u2019s recommendations for specific environmental conditions in which the media should be stored.<\/li>\n<li>Whatever media is used to store data on premises is clearly labeled with enough information that its contents can be determined (e.g., optical media should have a physical label; data stored on a server should be indexed or held in a document management system).<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]\n","protected":false},"excerpt":{"rendered":"<p>\u00a0\u00a0\u00a0\u00a0 Four characteristics are necessary for the maintenance of trustworthy electronic records: Produced by Methods that Ensure Accuracy Maintained in a Secure Environment Associated and Linked with Appropriate Metadata Stored on Media that are Regularly Assessed and Refreshed Produced by Methods that Ensure Accuracy All platforms used by the institution to create and manage electronic [&hellip;]<\/p>\n","protected":false},"author":25,"featured_media":0,"parent":23599,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","_monsterinsights_skip_tracking":false,"footnotes":""},"class_list":["post-23607","page","type-page","status-publish","hentry"],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 5.0.0.1 - aioseo.com -->\n\t<meta name=\"description\" content=\"Procedure 07.01.030.c - Maintenance of Trustworthy Records 07.01.030 \u2013 Electronic Records Retention 07.01.030.a \u2013 Responsible Parties 07.01.030.b \u2013 Litigation Hold 07.01.030.c \u2013 Maintenance of Trustworthy Records 07.01.030.d \u2013 Training 07.01.030.e \u2013 Documentation and Auditing 07.01.030.f \u2013 Security and Disaster Backup and Restoration 07.01.030.g- Compliance and Electronic Records Self-Warranty 07.01.030.h \u2013 Authorization\" \/>\n\t<meta name=\"robots\" content=\"max-image-preview:large\" \/>\n\t<link rel=\"canonical\" href=\"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/\" \/>\n\t<meta name=\"generator\" content=\"All in One SEO (AIOSEO) 5.0.0.1\" \/>\n\t\t<meta property=\"og:locale\" content=\"en_US\" \/>\n\t\t<meta property=\"og:site_name\" content=\"Western Piedmont Community College - 1001 Burkemont Avenue, Morganton, NC 28655\" \/>\n\t\t<meta property=\"og:type\" content=\"article\" \/>\n\t\t<meta property=\"og:title\" content=\"07.01.030.c \u2013 Maintenance of Trustworthy Records - Western Piedmont Community College\" \/>\n\t\t<meta property=\"og:description\" content=\"Procedure 07.01.030.c - Maintenance of Trustworthy Records 07.01.030 \u2013 Electronic Records Retention 07.01.030.a \u2013 Responsible Parties 07.01.030.b \u2013 Litigation Hold 07.01.030.c \u2013 Maintenance of Trustworthy Records 07.01.030.d \u2013 Training 07.01.030.e \u2013 Documentation and Auditing 07.01.030.f \u2013 Security and Disaster Backup and Restoration 07.01.030.g- Compliance and Electronic Records Self-Warranty 07.01.030.h \u2013 Authorization\" \/>\n\t\t<meta property=\"og:url\" content=\"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/\" \/>\n\t\t<meta property=\"article:published_time\" content=\"2020-01-24T19:58:14+00:00\" \/>\n\t\t<meta property=\"article:modified_time\" content=\"2021-10-28T15:30:44+00:00\" \/>\n\t\t<meta name=\"twitter:card\" content=\"summary\" \/>\n\t\t<meta name=\"twitter:title\" content=\"07.01.030.c \u2013 Maintenance of Trustworthy Records - Western Piedmont Community College\" \/>\n\t\t<meta name=\"twitter:description\" content=\"Procedure 07.01.030.c - Maintenance of Trustworthy Records 07.01.030 \u2013 Electronic Records Retention 07.01.030.a \u2013 Responsible Parties 07.01.030.b \u2013 Litigation Hold 07.01.030.c \u2013 Maintenance of Trustworthy Records 07.01.030.d \u2013 Training 07.01.030.e \u2013 Documentation and Auditing 07.01.030.f \u2013 Security and Disaster Backup and Restoration 07.01.030.g- Compliance and Electronic Records Self-Warranty 07.01.030.h \u2013 Authorization\" \/>\n\t\t<script type=\"application\/ld+json\" class=\"aioseo-schema\">\n\t\t\t{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/07-01-030-electronic-records-retention\\\/07-01-030-c-maintenance-of-trustworthy-records\\\/#breadcrumblist\",\"itemListElement\":[{\"@type\":\"ListItem\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual#listItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\",\"nextItem\":{\"@type\":\"ListItem\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/#listItem\",\"name\":\"Section 7: Technology\"}},{\"@type\":\"ListItem\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/#listItem\",\"position\":2,\"name\":\"Section 7: Technology\",\"item\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/\",\"nextItem\":{\"@type\":\"ListItem\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/07-01-030-electronic-records-retention\\\/#listItem\",\"name\":\"07.01.030 &#8211; Electronic Records Retention\"},\"previousItem\":{\"@type\":\"ListItem\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual#listItem\",\"name\":\"Home\"}},{\"@type\":\"ListItem\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/07-01-030-electronic-records-retention\\\/#listItem\",\"position\":3,\"name\":\"07.01.030 &#8211; Electronic Records Retention\",\"item\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/07-01-030-electronic-records-retention\\\/\",\"nextItem\":{\"@type\":\"ListItem\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/07-01-030-electronic-records-retention\\\/07-01-030-c-maintenance-of-trustworthy-records\\\/#listItem\",\"name\":\"07.01.030.c &#8211; Maintenance of Trustworthy Records\"},\"previousItem\":{\"@type\":\"ListItem\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/#listItem\",\"name\":\"Section 7: Technology\"}},{\"@type\":\"ListItem\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/07-01-030-electronic-records-retention\\\/07-01-030-c-maintenance-of-trustworthy-records\\\/#listItem\",\"position\":4,\"name\":\"07.01.030.c &#8211; Maintenance of Trustworthy Records\",\"previousItem\":{\"@type\":\"ListItem\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/07-01-030-electronic-records-retention\\\/#listItem\",\"name\":\"07.01.030 &#8211; Electronic Records Retention\"}}]},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/#organization\",\"name\":\"Western Piedmont Community College\",\"description\":\"1001 Burkemont Avenue, Morganton, NC 28655\",\"url\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/07-01-030-electronic-records-retention\\\/07-01-030-c-maintenance-of-trustworthy-records\\\/#webpage\",\"url\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/07-01-030-electronic-records-retention\\\/07-01-030-c-maintenance-of-trustworthy-records\\\/\",\"name\":\"07.01.030.c \\u2013 Maintenance of Trustworthy Records - Western Piedmont Community College\",\"description\":\"Procedure 07.01.030.c - Maintenance of Trustworthy Records 07.01.030 \\u2013 Electronic Records Retention 07.01.030.a \\u2013 Responsible Parties 07.01.030.b \\u2013 Litigation Hold 07.01.030.c \\u2013 Maintenance of Trustworthy Records 07.01.030.d \\u2013 Training 07.01.030.e \\u2013 Documentation and Auditing 07.01.030.f \\u2013 Security and Disaster Backup and Restoration 07.01.030.g- Compliance and Electronic Records Self-Warranty 07.01.030.h \\u2013 Authorization\",\"inLanguage\":\"en-US\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/#website\"},\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/section-7-technology\\\/07-01-030-electronic-records-retention\\\/07-01-030-c-maintenance-of-trustworthy-records\\\/#breadcrumblist\"},\"datePublished\":\"2020-01-24T14:58:14-05:00\",\"dateModified\":\"2021-10-28T11:30:44-04:00\"},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/#website\",\"url\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/\",\"name\":\"Western Piedmont Community College\",\"description\":\"1001 Burkemont Avenue, Morganton, NC 28655\",\"inLanguage\":\"en-US\",\"publisher\":{\"@id\":\"https:\\\/\\\/www.wpcc.edu\\\/policy-manual\\\/#organization\"}}]}\n\t\t<\/script>\n\t\t<!-- All in One SEO -->\n\n","aioseo_head_json":{"title":"07.01.030.c \u2013 Maintenance of Trustworthy Records - Western Piedmont Community College","description":"Procedure 07.01.030.c - Maintenance of Trustworthy Records 07.01.030 \u2013 Electronic Records Retention 07.01.030.a \u2013 Responsible Parties 07.01.030.b \u2013 Litigation Hold 07.01.030.c \u2013 Maintenance of Trustworthy Records 07.01.030.d \u2013 Training 07.01.030.e \u2013 Documentation and Auditing 07.01.030.f \u2013 Security and Disaster Backup and Restoration 07.01.030.g- Compliance and Electronic Records Self-Warranty 07.01.030.h \u2013 Authorization","canonical_url":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/","robots":"max-image-preview:large","keywords":"","webmasterTools":{"miscellaneous":""},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"BreadcrumbList","@id":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/#breadcrumblist","itemListElement":[{"@type":"ListItem","@id":"https:\/\/www.wpcc.edu\/policy-manual#listItem","position":1,"name":"Home","item":"https:\/\/www.wpcc.edu\/policy-manual","nextItem":{"@type":"ListItem","@id":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/#listItem","name":"Section 7: Technology"}},{"@type":"ListItem","@id":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/#listItem","position":2,"name":"Section 7: Technology","item":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/","nextItem":{"@type":"ListItem","@id":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/#listItem","name":"07.01.030 &#8211; Electronic Records Retention"},"previousItem":{"@type":"ListItem","@id":"https:\/\/www.wpcc.edu\/policy-manual#listItem","name":"Home"}},{"@type":"ListItem","@id":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/#listItem","position":3,"name":"07.01.030 &#8211; Electronic Records Retention","item":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/","nextItem":{"@type":"ListItem","@id":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/#listItem","name":"07.01.030.c &#8211; Maintenance of Trustworthy Records"},"previousItem":{"@type":"ListItem","@id":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/#listItem","name":"Section 7: Technology"}},{"@type":"ListItem","@id":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/#listItem","position":4,"name":"07.01.030.c &#8211; Maintenance of Trustworthy Records","previousItem":{"@type":"ListItem","@id":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/#listItem","name":"07.01.030 &#8211; Electronic Records Retention"}}]},{"@type":"Organization","@id":"https:\/\/www.wpcc.edu\/policy-manual\/#organization","name":"Western Piedmont Community College","description":"1001 Burkemont Avenue, Morganton, NC 28655","url":"https:\/\/www.wpcc.edu\/policy-manual\/"},{"@type":"WebPage","@id":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/#webpage","url":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/","name":"07.01.030.c \u2013 Maintenance of Trustworthy Records - Western Piedmont Community College","description":"Procedure 07.01.030.c - Maintenance of Trustworthy Records 07.01.030 \u2013 Electronic Records Retention 07.01.030.a \u2013 Responsible Parties 07.01.030.b \u2013 Litigation Hold 07.01.030.c \u2013 Maintenance of Trustworthy Records 07.01.030.d \u2013 Training 07.01.030.e \u2013 Documentation and Auditing 07.01.030.f \u2013 Security and Disaster Backup and Restoration 07.01.030.g- Compliance and Electronic Records Self-Warranty 07.01.030.h \u2013 Authorization","inLanguage":"en-US","isPartOf":{"@id":"https:\/\/www.wpcc.edu\/policy-manual\/#website"},"breadcrumb":{"@id":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/#breadcrumblist"},"datePublished":"2020-01-24T14:58:14-05:00","dateModified":"2021-10-28T11:30:44-04:00"},{"@type":"WebSite","@id":"https:\/\/www.wpcc.edu\/policy-manual\/#website","url":"https:\/\/www.wpcc.edu\/policy-manual\/","name":"Western Piedmont Community College","description":"1001 Burkemont Avenue, Morganton, NC 28655","inLanguage":"en-US","publisher":{"@id":"https:\/\/www.wpcc.edu\/policy-manual\/#organization"}}]},"og:locale":"en_US","og:site_name":"Western Piedmont Community College - 1001 Burkemont Avenue, Morganton, NC 28655","og:type":"article","og:title":"07.01.030.c \u2013 Maintenance of Trustworthy Records - Western Piedmont Community College","og:description":"Procedure 07.01.030.c - Maintenance of Trustworthy Records 07.01.030 \u2013 Electronic Records Retention 07.01.030.a \u2013 Responsible Parties 07.01.030.b \u2013 Litigation Hold 07.01.030.c \u2013 Maintenance of Trustworthy Records 07.01.030.d \u2013 Training 07.01.030.e \u2013 Documentation and Auditing 07.01.030.f \u2013 Security and Disaster Backup and Restoration 07.01.030.g- Compliance and Electronic Records Self-Warranty 07.01.030.h \u2013 Authorization","og:url":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/","article:published_time":"2020-01-24T19:58:14+00:00","article:modified_time":"2021-10-28T15:30:44+00:00","twitter:card":"summary","twitter:title":"07.01.030.c \u2013 Maintenance of Trustworthy Records - Western Piedmont Community College","twitter:description":"Procedure 07.01.030.c - Maintenance of Trustworthy Records 07.01.030 \u2013 Electronic Records Retention 07.01.030.a \u2013 Responsible Parties 07.01.030.b \u2013 Litigation Hold 07.01.030.c \u2013 Maintenance of Trustworthy Records 07.01.030.d \u2013 Training 07.01.030.e \u2013 Documentation and Auditing 07.01.030.f \u2013 Security and Disaster Backup and Restoration 07.01.030.g- Compliance and Electronic Records Self-Warranty 07.01.030.h \u2013 Authorization"},"aioseo_meta_data":{"post_id":"23607","title":null,"description":null,"keywords":null,"keyphrases":null,"primary_term":null,"canonical_url":null,"og_title":null,"og_description":null,"og_object_type":"default","og_image_type":"default","og_image_url":null,"og_image_width":null,"og_image_height":null,"og_image_custom_url":null,"og_image_custom_fields":null,"og_video":null,"og_custom_url":null,"og_article_section":null,"og_article_tags":null,"twitter_use_og":false,"twitter_card":"default","twitter_image_type":"default","twitter_image_url":null,"twitter_image_custom_url":null,"twitter_image_custom_fields":null,"twitter_title":null,"twitter_description":null,"schema":{"blockGraphs":[],"customGraphs":[],"default":{"data":{"Article":[],"Course":[],"Dataset":[],"FAQPage":[],"Movie":[],"Person":[],"Product":[],"ProductReview":[],"Car":[],"Recipe":[],"Service":[],"SoftwareApplication":[],"WebPage":[]},"graphName":"","isEnabled":true},"graphs":[]},"schema_type":"default","schema_type_options":null,"pillar_content":false,"robots_default":true,"robots_noindex":false,"robots_noarchive":false,"robots_nosnippet":false,"robots_nofollow":false,"robots_noimageindex":false,"robots_noodp":false,"robots_notranslate":false,"robots_max_snippet":null,"robots_max_videopreview":null,"robots_max_imagepreview":"large","priority":null,"frequency":null,"local_seo":null,"breadcrumb_settings":null,"limit_modified_date":false,"ai":null,"created":"2022-06-16 16:28:09","updated":"2025-07-24 04:19:24","seo_analyzer_scan_date":null,"focus_keyword":null,"additional_keywords":null,"truseo_locale":null},"aioseo_breadcrumb":"<div class=\"aioseo-breadcrumbs\"><span class=\"aioseo-breadcrumb\">\n\t\t\t<a href=\"https:\/\/www.wpcc.edu\/policy-manual\" title=\"Home\">Home<\/a>\n\t\t<\/span><span class=\"aioseo-breadcrumb-separator\">&raquo;<\/span><span class=\"aioseo-breadcrumb\">\n\t\t\t<a href=\"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/\" title=\"Section 7: Technology\">Section 7: Technology<\/a>\n\t\t<\/span><span class=\"aioseo-breadcrumb-separator\">&raquo;<\/span><span class=\"aioseo-breadcrumb\">\n\t\t\t<a href=\"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/\" title=\"07.01.030 \u2013 Electronic Records Retention\">07.01.030 \u2013 Electronic Records Retention<\/a>\n\t\t<\/span><span class=\"aioseo-breadcrumb-separator\">&raquo;<\/span><span class=\"aioseo-breadcrumb\">\n\t\t\t07.01.030.c \u2013 Maintenance of Trustworthy Records\n\t\t<\/span><\/div>","aioseo_breadcrumb_json":[{"label":"Home","link":"https:\/\/www.wpcc.edu\/policy-manual"},{"label":"Section 7: Technology","link":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/"},{"label":"07.01.030 &#8211; Electronic Records Retention","link":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/"},{"label":"07.01.030.c &#8211; Maintenance of Trustworthy Records","link":"https:\/\/www.wpcc.edu\/policy-manual\/section-7-technology\/07-01-030-electronic-records-retention\/07-01-030-c-maintenance-of-trustworthy-records\/"}],"_links":{"self":[{"href":"https:\/\/www.wpcc.edu\/policy-manual\/wp-json\/wp\/v2\/pages\/23607","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wpcc.edu\/policy-manual\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wpcc.edu\/policy-manual\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wpcc.edu\/policy-manual\/wp-json\/wp\/v2\/users\/25"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wpcc.edu\/policy-manual\/wp-json\/wp\/v2\/comments?post=23607"}],"version-history":[{"count":6,"href":"https:\/\/www.wpcc.edu\/policy-manual\/wp-json\/wp\/v2\/pages\/23607\/revisions"}],"predecessor-version":[{"id":24124,"href":"https:\/\/www.wpcc.edu\/policy-manual\/wp-json\/wp\/v2\/pages\/23607\/revisions\/24124"}],"up":[{"embeddable":true,"href":"https:\/\/www.wpcc.edu\/policy-manual\/wp-json\/wp\/v2\/pages\/23599"}],"wp:attachment":[{"href":"https:\/\/www.wpcc.edu\/policy-manual\/wp-json\/wp\/v2\/media?parent=23607"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}