{"id":21859,"date":"2015-10-03T07:07:42","date_gmt":"2015-10-03T11:07:42","guid":{"rendered":"http:\/\/www.wpcc.edu\/policy-manual\/?page_id=21859"},"modified":"2022-12-16T08:51:26","modified_gmt":"2022-12-16T13:51:26","slug":"03-01-020-c-hiring-process-for-full-time","status":"publish","type":"page","link":"https:\/\/www.wpcc.edu\/policy-manual\/03-01-020-c-hiring-process-for-full-time\/","title":{"rendered":"03.01.020.c Hiring Process for Full-Time"},"content":{"rendered":"[et_pb_section fb_built=&#8221;1&#8243; fullwidth=&#8221;on&#8221; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_fullwidth_header title=&#8221;Procedure&#8221; subhead=&#8221;03.01.020.c Hiring Process for Full-Time&#8221; text_orientation=&#8221;right&#8221; content_max_width=&#8221;none&#8221; _builder_version=&#8221;4.16&#8243; title_font_size=&#8221;44&#8243; subhead_font_size=&#8221;24px&#8221; background_color=&#8221;#346fab&#8221; custom_css_header_container=&#8221;margin-bottom: -140px !important;||margin-right: 20px !important;&#8221; 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link_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; link_text_shadow_vertical_length_tablet=&#8221;0px&#8221; link_text_shadow_blur_strength_tablet=&#8221;1px&#8221; ul_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; ul_text_shadow_vertical_length_tablet=&#8221;0px&#8221; ul_text_shadow_blur_strength_tablet=&#8221;1px&#8221; ol_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; ol_text_shadow_vertical_length_tablet=&#8221;0px&#8221; ol_text_shadow_blur_strength_tablet=&#8221;1px&#8221; quote_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; quote_text_shadow_vertical_length_tablet=&#8221;0px&#8221; quote_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_2_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_2_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_2_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_3_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_3_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_3_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_4_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_4_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_4_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_5_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_5_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_5_text_shadow_blur_strength_tablet=&#8221;1px&#8221; header_6_text_shadow_horizontal_length_tablet=&#8221;0px&#8221; header_6_text_shadow_vertical_length_tablet=&#8221;0px&#8221; header_6_text_shadow_blur_strength_tablet=&#8221;1px&#8221; box_shadow_horizontal_tablet=&#8221;0px&#8221; box_shadow_vertical_tablet=&#8221;0px&#8221; box_shadow_blur_tablet=&#8221;40px&#8221; box_shadow_spread_tablet=&#8221;0px&#8221; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]\n<h5><strong>Initial Appointment<\/strong><\/h5>\n<p>When a vacant, budgeted full-time regular position is to be filled, the head of the appropriate division or the supervisor shall apply to the appropriate administrator for permission to initiate the recruitment process by completing a<strong><a href=\"https:\/\/etcentral.wpcc.edu\/#\/form\/14\"> Request for Faculty \/ Staff Position form<\/a><\/strong>.\u00a0 Once the request for a position has been approved, all committee chairs should follow the College&#8217;s<strong> <a href=\"http:\/\/www.wpcc.edu\/policy-manual\/wp-content\/uploads\/2021\/11\/WPCC-Hiring-Process-Steps-for-FT-Employees-11-8-2021.pdf\" rel=\"attachment wp-att-24130\">WPCC Hiring Process Steps<\/a><a href=\"http:\/\/www.wpcc.edu\/policy-manual\/wp-content\/uploads\/2015\/10\/Detailed-Hiring-Procedure_01_27_17.pdf\">.<\/a><\/strong><\/p>\n<h5><strong>Recruitment Process<\/strong><\/h5>\n<p>Once all approvals for a Request for Faculty\/Staff Position have been received, the Director of Human Resources will initiate posting and advertising as follows:<\/p>\n<ul>\n<li><strong>Posting:<\/strong>\u00a0Initially, all vacancies shall be advertised to external candidates unless the President makes specific exception to begin the process with internal candidates (see subsection C below).\u00a0 Applicants interested in posted vacancies must apply by the posted deadline.<\/li>\n<li><strong>Job Posting:<\/strong>\u00a0All positions will be advertised.\u00a0 The President may waive the job posting requirement when it is evident that posting may adversely affect the College\u2019s efficient operation.<\/li>\n<li><strong>Internal Applicants:<\/strong>\u00a0If sufficient pools of qualified internal applicants exist, the President may waive the requirement for external advertisement.<\/li>\n<li><strong>Advertising:<\/strong>\u00a0Appropriate advertising may include: (a) the College\u2019s website,<strong> <a href=\"http:\/\/www.wpcc.edu\">www.wpcc.edu<\/a>;<\/strong> (b) Office of Human Resources, North Carolina Community College System; (c) NCWorks; (d) appropriate scholarly\/professional journals; (e) affirmative action publications; (f) any special media; (g) any qualified applicant in the College\u2019s active files; (h) appropriate higher education institutions; and (i) local or area newspapers.<\/li>\n<\/ul>\n<h5>\u00a0<\/h5>\n<h5>\u00a0<\/h5>\n<h5><strong>Screening Committees<\/strong><\/h5>\n<ul>\n<li><strong>Instructional:<\/strong>\u00a0The Division Dean will normally serve as chair of the committee.\u00a0 The committee should consist of at least three (3) instructional staff members within the division and one (1) from a related division.<\/li>\n<li><strong>Exempt Staff:\u00a0<\/strong>The Division Dean or Vice President will normally serve as chair of the committee.\u00a0 The committee should consist of at least two (2) exempt staff within the division and one (1) from a related division.<\/li>\n<li><strong>Non-exempt Staff:<\/strong>\u00a0The direct supervisor may choose to be the sole interviewer or may request others in the division or outside of the division to assist with the selecting and interviewing of applicants.<\/li>\n<\/ul>\n<p>When serving on a Screening Committee, all members are required to take on-line instruction, &#8220;Interview Compliance and Fair Hiring\u201d, and sign an <strong><a href=\"http:\/\/www.wpcc.edu\/policy-manual\/wp-content\/uploads\/2015\/10\/03.01.020_Interview-Guidelines-Agreement.pdf\">Interview Guidelines Agreement<\/a><\/strong>.<\/p>\n<p>The Screening Committee or Supervisor shall thoroughly review all applications and accompanying materials and choose those candidates whom they wish to interview.\u00a0 If transcripts, or other required materials, have not been received, the Director of Human Resources will ask the candidate to provide them prior to scheduling an interview.\u00a0 The chair of the committee or the supervisor may also choose to make telephone references by using a <strong><a href=\"http:\/\/www.wpcc.edu\/policy-manual\/wp-content\/uploads\/2015\/10\/Reference-Check_1.pdf\">Reference Check Form<\/a><\/strong>.\u00a0 In some recruitment, the Screening Committee may request the appropriate program advisory committee to assist in the Screening process.<\/p>\n<h5>\u00a0<\/h5>\n<h5><strong>Application Process<\/strong><\/h5>\n<ul>\n<li><strong>Instructional:<\/strong>\u00a0All instructional applicants will be required to submit a WPCC Application for Employment, resume\/curriculum vitae, and college transcripts (unofficial copies will suffice; if hired, official transcripts are required).\u00a0 These forms and credentials must be sent to the Director of Human Resources.\u00a0 The completed application is available on the applicant portal software.<\/li>\n<li><strong>Exempt Staff:<\/strong>\u00a0All exempt staff applicants will be required to submit a WPCC Application for Employment, resume, and college transcripts (unofficial copies will suffice; if hired, official transcripts are required).\u00a0 These forms and credentials must be sent to the Director of Human Resources.\u00a0 The completed application is available on the applicant portal software.<\/li>\n<li><strong>Non-exempt Staff:<\/strong>\u00a0All non-exempt staff applicants will be required to submit a WPCC Application for Employment, and if applicable, a resume and college transcripts (unofficial copies will suffice; if hired, official transcripts are required).\u00a0 These forms and credentials must be sent to the Director of Human Resources. The completed application is available on the applicant portal software.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>In addition to the submittal of required forms, applicants may be required to take a skills test in accordance with standardized procedures.<\/p>\n<h5>\u00a0<\/h5>\n<h5><strong>Travel Arrangements and Expenses<\/strong><\/h5>\n<p>Travel arrangements and expenses are the candidate&#8217;s responsibility.\u00a0 In unusual circumstances, budgetary clearances for reimbursement of travel expenses from State funds may be approved when authorized by the President and arranged in accordance with existing State policies.<\/p>\n<h5>\u00a0<\/h5>\n<h5><a href=\"http:\/\/www.wpcc.edu\/policy-manual\/wp-content\/uploads\/2022\/12\/fw4-2023.pdf\" rel=\"attachment wp-att-27168\">fw4 2023<\/a><\/h5>\n<h5><strong>Miscellaneous Provisions<\/strong><\/h5>\n<ul>\n<li><strong>Notification to Payroll:<\/strong> Once an offer of employment has been made and accepted, Human Resources shall complete a Personnel Action form. Before assuming the duties of the position, each new employee is required to complete several forms, including but not limited to:\u00a0 (a) <strong><a title=\"Federal Withholding Certificate W-4\" href=\"http:\/\/www.wpcc.edu\/policy-manual\/wp-content\/uploads\/2022\/12\/fw4-2023.pdf\">Federal Withholding Certificate W-4<\/a> <\/strong>(b)\u00a0<strong><a href=\"http:\/\/www.wpcc.edu\/policy-manual\/wp-content\/uploads\/2022\/01\/NC-4EZ_Final.pdf\" rel=\"attachment wp-att-24188\">NC State Withholding &#8211; NC-4EZ<\/a><\/strong>\u00a0 (c) employee benefits applications; (d) payroll forms; and (e)<strong> <a href=\"http:\/\/www.wpcc.edu\/policy-manual\/wp-content\/uploads\/2022\/01\/i-9-paper-version-1.pdf\" rel=\"attachment wp-att-24192\">I-9<\/a><\/strong><\/li>\n<li><strong>Required Official Documentation of Credentials:<\/strong>\u00a0The Department of Human Resources will notify the new employee that official transcripts <strong><a href=\"http:\/\/www.wpcc.edu\/policy-manual\/wp-content\/uploads\/2015\/10\/03.01.020_Transcript-Request-Form.pdf\">(Transcript Request Form)<\/a><\/strong> must be received prior to the end of the first semester of employment.\u00a0 It is the responsibility of the faculty or staff member to have official transcripts sent directly to the Director of Human Resources.\u00a0 The Director of Human Resources will notify the appropriate Dean or Vice President if transcripts are missing or if credential justification is needed. Non-compliance will result in removal of the teaching assignment and could result in termination of the employment and or contract.<\/li>\n<li><strong>Background Checks:<\/strong>\u00a0All candidates recommended for hire in full-time positions will be subject to a criminal history record check in an effort to determine if the candidate has the proper character and integrity to perform the responsibilities of the position. Depending on specific position responsibilities, other background checks, such as credit analysis and driving history, may be required of recommended candidates and current employees.\u00a0 The candidate or employee may be required to provide any other information necessary to conduct the criminal history check.\u00a0 All applicable background checks will be conducted at the College\u2019s expense.\n<ul>\n<li>If a recommended candidate has a history of criminal activity, it will be considered along with other information, including any explanation from the applicant, to determine whether the applicant should be hired. The employment decision will be based on whether the candidate: (1) poses a threat to the physical safety of students or personnel; or (2) has demonstrated that he or she may not have the integrity or honesty to fulfill the duties of the position. Background information will be researched and evaluated in a consistent and non-discriminatory manner.<\/li>\n<li>False or omitted information on an employment application or failure to report criminal history information way be a basis for denying employment. \u00a0Results of applicable background record checks will be handled according to state guidelines.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section]\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; &nbsp; &nbsp; &nbsp; Initial Appointment When a vacant, budgeted full-time regular position is to be filled, the head of the appropriate division or the supervisor shall apply to the appropriate administrator for permission to initiate the recruitment process by completing a Request for Faculty \/ Staff Position form.\u00a0 Once the request for a position [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":20,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","_monsterinsights_skip_tracking":false,"footnotes":""},"class_list":["post-21859","page","type-page","status-publish","hentry"],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 5.0.0.1 - aioseo.com -->\n\t<meta name=\"description\" content=\"Procedure 03.01.020.c Hiring Process for Full-Time Section 3: Human Resources 03.01.020 Employee Hiring 03.01.020.a Employment Categories 03.01.020.b Employment Classifications 03.01.020.c Hiring Process for Full-Time 03.01.020.d Hiring Process for Part-Time and Temporary Instruction Employees 03.01.020.e Hiring Process for Part-Time and Temporary Non-Exempt Employees 03.01.020.f Hiring Process for Foreign Nationals 03.010.020.g Hiring Process\" \/>\n\t<meta name=\"robots\" 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