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Procedure

03.04.010.d Medical and Immigration Information

 

 

 

 

Pursuant to the Americans with Disabilities Act, all medical information, including workers’ compensation history and requests for reasonable accommodation for a disability, medical insurance information and medical documentation for Family Medical Leave Act and other types of leaves related to an employee’s medical condition shall be kept separate from an employee’s personnel file and shall be disclosed only as follows:

  1. To supervisors who may be told about work restrictions for an applicant or employee;
  2. To first aid and safety officials where emergency treatment might be required; and
  3. To government officials charged with enforcement of disability law.

All I-9 and other immigration status records shall be kept in a separate file not included within an employee’s personnel file.