Procedure03.02.030.a Educational Leave
The term “educational leave” refers to the release from duties and responsibilities assigned. State funds may be used to pay employee salaries while on educational leave. However, the following criteria must be met:
- The employee is full-time on a 9, 10, 11, or 12 month appointment;
- The employee is employed for the next fiscal year; and
- The leave does not exceed one (1) College semester per calendar year.
An employee who fails to honor the contract stipulated in item (2) above shall be required to repay the amount expended for educational leave. If the employee fulfills a portion of the contract before failing to honor the contract, repayment shall be based on a pro-rata portion (e.g., if an employee works four (4) months of a twelve (12) months, a repayment of 66.7% percent of the educational leave would be required). (See North Carolina State Board of Community College Code 1C SBCCC 400.96)
Eligible personnel should complete the “Application for Educational Leave” form in the Office of Human Resources. Supporting documents detailing the planned leave activities must be attached including statements on how the educational leave will benefit the College and how the leave activities are directly related to the applicant’s job at the College. Activities that are not directly related to the applicant’s job at the College or do not highly benefit the College will not be approved. Applicants will be notified of the approval or disapproval of educational leave by the President’s Office. The number of leaves granted is limited and determined by the availability of State funds.
Applications will be routed through the line of authority to the President’s Office. Once approved by the President, applications will be forwarded to the Trustees for action. Criteria used in determining priority and the granting of educational leave include:
- The extent to which the leave will benefit the College in strengthening its educational programs or services and in meeting and maintaining its accreditation requirements;
- Special needs of the College to have an employee achieve specific preparation in a particular area of competence;
- Whether or not the request is for an initial leave, or for a second or later leave; (second and subsequent leave requests have a lower priority than requests for initial leaves)
- Number of years of service of applicant since last educational leave; (more years without leave gives higher priority)
- Number of hours and/or quality of work the applicant is willing to carry while on leave with pay;
- Demonstrated interest of the applicant for continued educational development. Persons who have taken extension or other work while “on-the-job” will have a higher priority than those who have taken no courses on their own time;
- The extent to which the proposed study is related to the applicant’s work;
- Persons in vocational and technical fields are encouraged to alternate returns to business/industry and formal education;
- Academic cross-training is encouraged (e.g., taking degree work at institutions other than those previously attended); and
- Personnel who have not completed institutional requirements for previous educational leaves will not be considered for additional educational leave until those requirements are met.