Documentation Guidelines for Deafness
More individuals in the United States have a hearing impairment than any other type of physical disability. A hearing impairment is any type or degree of auditory impairment, while deafness is an inability to use hearing as a means of communication. Hearing loss may be sensorineural, involving an impairment of the auditory nerve; conductive, a defect in the auditory system that interferes with sound reaching the cochlea; or a mixed impairment, involving both sensorineural and conductive.
The following guidelines are provided to assist the college in collaboration with each student to determine appropriate accommodations. Documentation serves as a foundation that legitimizes a student’s request for appropriate accommodations. (A school plan such as an Individualized Educational Plan [IEP] or a 504 Plan is NOT sufficient documentation.)
Recommended documentation includes:
- A clear statement of Deafness or hearing loss, with a current audiogram (the age of acceptable documentation is dependent upon the condition, the current status of the student, and the student’s request for reasonable accommodations).
- A summary of assessment procedures and evaluation instruments used to make the diagnosis and a narrative summary of evaluation results, if appropriate.
- Medical information relating to the student’s needs and the status of the individual’s hearing (static or changing) and its impact on the academic program.
- A statement regarding the use of hearing aids or cochlear implants (if appropriate).