Chronic Illness

Documentation Guidelines for Chronic Illness

A Qualified Professional Must Conduct the Evaluation

Professionals conducting assessments and rendering diagnoses of specific chronic health/ orthopedic disorders and making recommendations for appropriate accommodations must be qualified to do so. The name, title, and professional credentials of the evaluator, including information about license or certification as well as the area of specialization, and state in which the individual practices must be clearly stated in the documentation.

Testing Must Be Current

Because the provision of all reasonable accommodations and services is based upon assessment of the current impact of the individual’s disability on his or her academic performance, it is in the individuals best interest to provide recent and appropriate documentation. Individuals who submit documentation that is not current, and/or inadequate in scope and content or that does not address the current level of functioning or the need for accommodation(s) may be required to update the evaluation report.

Documentation Necessary to Substantiate the Chronic Health Disorder Must be Comprehensive and Include:

  • A clear statement or diagnosis of the chronic health/orthopedic disorder
  • A summary of assessment procedures and evaluation instruments/reports used to make the diagnosis
  • Status of the individual; static, improving, or degrading
  • A description of the condition’s current functional impact on learning or other major life activity
  • A statement addressing the individuals suggested accommodations including a rationale as to why each suggested accommodation is needed
  • A statement regarding how the use of corrective technology, medication or therapy may or may not mitigate the chronic health disorder
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